Chief of Finance & Administration
You may be our new Chief of Finance & Administration (International Position)!
Based in Kabul, Afghanistan
The Job
The main purpose of your role is to provide technical and managerial oversight and support to ensure a continuous financial and administrative functionality of Mission East implemented programmes in Afghanistan. You may occasionally be called upon to function as Acting Country Director in the absence of the Country Director.
As Chief of Finance & Administration, your tasks will be:
Finance
- Responsible for financial management across the program, ensuring the application of Mission East’s financial policies and procedures.
- Ensure that accounts are properly booked by financial staff and sign off with the Country Director, the monthly financial reports (including balance sheet reconciliations) to send to Mission East headquarters.
- Follow up the cash forecast and manage the cash flow to ensure timely transfers of funds to the field offices.
- Produce monthly reporting against project budget for presentation to the Country Director with analysis of variances so that amendments can be negotiated with donors in good time
- Ensure that all financial donor-reporting requirements are complied with and that reports are submitted in a timely manner.
- Co-ordinate the annual and project budgeting processes for the ME Afghanistan programme
- Ensure that end-of-financial year reconciliation and financial reporting is completed on time for all projects.
- Ensure compliance with local laws in the area of finance.
- Act as primary liaison on financial matters for internal, and external authorities, ministries/government departments, organisations and donor auditors
- Review, supervise and strengthen Internal Control and Internal Reporting procedures
Staff management
- Provide direct supervision of finance and administrative staff through sharing of time equally between the provincial offices, as well as spending time to supervise staff in Kabul.
- In coordination with the Country Director and HR Manager, identify and organize continuous capacity building of staff in the knowledge and use of Mission East’ internal systems and procedures, as well as in ensuring compliance with donor and local government financial policies and rules.
Programme support
- Ensure that maximum financial and administrative support and assistance is provided to the program team.
- In coordination with the Country Director, coordinate the preparation and presentation of budgets in proposals to donors.
- Verify budgets for new contracted operational programmes, before implementation.
Administration
- Follow up on assets planning and renewal, and the oversight of maintaining of Mission East asset inventories.
- Responsible to ensure that agreements, licenses and permits (including expatriate staff visas) are in place for Mission East operations.
- In coordination with Logistics team, negotiate office/ accommodation rental contracts, as well as proper storing of all original documentation. Oversee that necessary functional administrative systems and routines are in place. Propose changes when necessary.
Other
- Assist in evaluation of completed projects. Other duties as agreed with the Country Director
- The post-holder may occasionally be called upon to function as Acting Country Director in the absence of the Country Director.
- Be the person of contact for Mission East’s Headquarters finance and administration.
We expect, you have:
A solid background in NGO accounting and finance management. You have a proven record of staff capacity building and staff management (in supervision, delegation, and training). You demonstrate attention to detail, be completely trustworthy, and act in an appropriate professional manner at all times. You should be accustomed to work in an atmosphere in which security concerns are a daily part of life.
Qualifications required:
- University degree in Accounting/Finance
Experience required:
- At least 5 years of progressive experience in accounting and finance management in international NGO working in a relief/development setting.
- Running NGO field accounting systems
- Policing adherence to Finance policies
- Preparation of budgets & financial reports for international donors, with strong European Donor experience.
- Developing financial skills and capacity building of local finance and non finance staff.
- Planning and allocating costs between different projects.
Necessary skills competencies:
- Good knowledge of accounting management software, systems and practices
- Strong computer skills (Excel, Word, Access etc)
- Strong analytical skills.
- Strong staff management skills and a team player
- Good distance communication skills
- Fluency in English (written and spoken). Knowledge of Dari or Pashto would be a distinct advantage.
- Building a strong financial control environment in difficult conditions.
- Sympathy with Mission East’s organisational values.
We offer:
- A non-accompanied position based in Kabul with hosting at Mission East’s guest house.
- A full-time position with a salary placed on Mission East’s Expatriates’ salary scale at Afghanistan Senior Management level with Rest & Recuperation benefit and leaves in accordance with Mission East policy.
- An organization in development where you will have room to make an impact.
- Colleagues who are a great team of multi-background and highly committed professionals.
Application
Deadline for application: 18 May 2024 (17:00 CET)
The interviews will be conducted on a rolling basis.
You apply through https://missioneast.bamboohr.com/careers/51 and clicking on "Apply for this job", filling in the form and uploading your CV and application. Remember to click on "Submit application" at the bottom of the page.
If you have questions about the position, you are welcome to contact: Firdavs Ogoev at ogf@missioneast.org (don’t send your application to this address)
Mission East wants to promote equality and diversity, and we therefore encourage all qualified people to apply for the position - regardless of ethnic background, gender, age, sexual orientation, disability or religion.
About us
Mission East is an international relief and development organisation working in crisis-affected countries in the former Soviet Union, the Middle East and Asia. We deliver emergency relief during disasters as well as long-term development assistance and are highly committed to our values. We are dedicated to empowering vulnerable individuals and marginalized communities, striving to uplift them from poverty and exclusion. Through direct engagement with those in need and collaborative efforts with local and international partners, we endeavor to enhance the effectiveness, reach, and long-term viability of our aid initiatives. Together, we are committed to creating positive change and fostering sustainable development for a brighter future.
Visit our home page to know more about our work.
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